Vo Volunteer Policy 2018-2019
Service Hour Requirements:
Like most diocesan schools across the nation, each family is required to complete 20 hours of verified service to Assumption Catholic School related activities between May 1, 2018 and April 30, 2019.
Parents may opt to pay a $500 fee to waive the service-hour commitment. For this option, please submit payment to the “ Fund-the-Need” link on the ACS website or on the link below. Monies collected here will go directly to a specific need predetermined by the HSA board and administration to benefit both the school and students. Please click on the link below to support the Fund-the-Need option and complete this form.
https://form.jotform.com/62175797355165
Any family that has not completed their 20 hours prior to April 30, will be emailed on, Wednesday, May 1, 2019. This email will include a detailed report of all unserved hours as well as an invoice. Payment must be made within two (2) weeks and no later than, Friday, May 17. On, Monday, May 20, 2019 a second email will be sent informing families that their facts accounts will be charged on Tuesday, May 28, 2019 for all unserved service.
Specifics:
Field trips: Chaperoning a field trip may count as a maximum of eight (8) volunteer hours and may only count as service once per year. Regardless if the trip is longer than 8 hours or if multiple trips are attended.
Church Service benefiting ACS children directly: Service opportunities include the church gift shop, church nursery, Parents in Prayer, Senior Luncheon and Children’s Liturgy.
Other Church Service volunteer opportunities include but not limited to altar rosary society. Altar Rosary Society will have a maximum of 4 hours to be used toward volunteer hours. The remaining 16 hours must be for the direct benefit of Assumption Catholic School, it’s students and/or teachers.
Food donations: A maximum of 1 hour may be submitted for providing cake, other sweets, casseroles, etc. For example, one (1) cake equals one (1) hour. Two (2) cakes may count as two (2) service hours, etc.
Additional Information:
Submit volunteer hours exclusively online. All families are required to sign up for "Track it Forward" at www.trackitforward.com. Complete sign on directions are available on our school website.
Volunteer hours must be submitted within one month of service in order to be credited for them. For example, you will not be able to submit hours in February for service completed in October.
Every $25 spent will equal one volunteer hour.
For reimbursement or for service hours to be credited for items purchased for the benefit of ACS, you will need to submit your receipt to Jackie Flint, HSA Treasurer, in the HSA mailbox in the front office.
All individuals who volunteer in the school must complete the Diocesan mandated background check, and attend a Protecting God’s Children class.
The main responsibility of a volunteer is to assist the administration or teachers. For this reason, siblings are not allowed to accompany parent volunteers to school to serve lunches, to assist with class parties, or to help in the classroom.Should you have any questions, please feel free to email, Jackie Flint, HSA President at hsatreasurer904@assumptionjax.org
Submit volunteer hours now exclusively online!
Sign up now for "Track it Forward" by following the link below and clicking "Sign Up" or by following these directions!
1 Log on to www.Trackitforward.com from your home computer. You must sign up from a home computer before using the app.
2 Scroll down to “Find your organization” located under the orange START FREE TRIAL box. Do not click GET STARTED.
3 In the search box, type “ACS” and then search. You should see ACS Home School Association. Select this.
4 At the next screen, it will ask for an email or username. At this time, do not enter any information in those fields. Scroll down to “Need an account? Sign up”
5 The next screen is where you will input your email address and create a password. You will enter your children’s names on this page as well.
6 You’re done! That’s it! There is an app for Track it Forward in the Apple & Play store. Questions? hsatreasurer904@gmail.com
Below are a few ways to earn your volunteer hours, both in the school and church. All volunteers must have completed the Protecting God’s Children class, submitted fingerprints and a background check application before volunteering at Assumption. After identifying a volunteer opportunity that works for your family, contact the committee chair, your homeroom parent, or HSA board member to get involved. Contact information is found at the link below. Accelerated Reader Creates and organizes a reward program for those students achieving their AR goals each quarter. The final quarter is usually a field trip. Fine Arts Night Plan and organize this family event and reception to showcase our student’s talents in art and music. Work closely with the art and music teachers and obtain volunteers to help set up and clean up the event. Athletic Coaches Coach various team sports throughout the year. Contact Coach Tony Polster at apolster@assumptionjax.org to find out where you can assist! Beautification of Grounds Clean up school and church grounds by weeding, gardening, painting, etc. Also decorate for various holidays. Identify aesthetic needs of the school, both inside and out. Carline Assistance (new) Assist with carline traffic in AM or PM. Contact the main office to see how you can help! Catholic Schools Week Plan, organize, and host daily events for this special week with guidance and a theme provided by the administration. Includes ideas such as Pastries with Parents and Grandparent's Day. Children’s Liturgy Teach the church liturgy to children ages 5-10 during 10am mass, only while school is in session. Lesson book provided. Based on number of volunteers, you typically teach once every few months. Church Gift Shop Located in the church narthex, volunteers kindly greet parishioners before and after each mass and assist in the sales of religious articles, which benefits the school. Volunteers request mass times and are put into a rotation schedule. Must be parishioners of Assumption Catholic Church. Classroom Help Opportunities to help teachers at home (cut outs for crafts, projects, & bulletin boards) or at school in the classroom (making copies & decorating bulletin boards) as needed. Fall Festival Plan and organize this annual school/church event. Volunteers and donations are needed for grade level booth creation & monitoring, set up/clean up, face painting, food & drink booths, etc. Father Daughter Dance Assist in planning this popular event. Decorate/set up, obtain food & drink donations, host/chaperone dance, and clean up. The dance is for fathers with girls in K-8th grade at Assumption. Father/Son Event Plan and organize and event for Assumption fathers and their sons. No date scheduled. Fundraiser Gala Plan and organize a gala to raise funds for specific HSA projects or classroom needs. No date scheduled. Garden Elective 1) Click this link to see our SignUp on SignUp.com: https://signup.com/client/invitation/6775657374/1556774/false#!1556774/false/false 2) Review the options listed and choose the spot(s) you like. 3) Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.com. Gift Card Program (also known as SCRIPS) Promote the school's gift card program which sells popular gift cards in the office and at school/church events, raises money for the school, need marketing skills & ideas! Health Clinic Volunteers needed throughout the school day to man our clinic near the front office and nurture our students who are injured or ill. No medical experience needed. Call the office to set up a time to come in. Health Fair Week Held on campus. Assist in planning and obtaining food donations for lunchroom tastings, fair sponsors, participants and donations, set up of fair, manning booths, and clean up. Assist with Veggie Challenge throughout year. Homeroom Parent One per class chosen by an application process. Helps teacher communicate with the parents, plan class events, and keep parents informed of school activities and events. Should be able to attend most HSA meetings. Responsible for maintaining classroom budget for parties, etc. Hospitality/Teacher Appreciation Assist in planning and delivery of special treats for staff throughout the year. Plan two staff luncheons (Catholic Schools Week & End of Year). Jog-A-Thon Fundraiser Assist in planning the second annual event. Obtain sponsors, food & drink donations, t-shirts, & promotion among students. Lots of volunteers needed! Junior High Dance Assist in planning this popular event. Decorate/set up, obtain food & drink donations, host/chaperone dance, and clean up. The dance is for 7th & 8th graders at Assumption. Mother/Son Event Plan and host a fun night out. The event is for mothers with sons in K-8th grade at Assumption. Mother/Daughter Event Plan and organize and event for Assumption mothers and their daughters. Picture Day Assist teachers and photographers with the students on picture day(s). Recycle Program Organize a recycling program for our school with collections from the lunchroom, classrooms and main office. We currently do not have a recycle bin or service. Sacrament Receptions & Retreats Organize volunteers in the set up, serving and clean up for both First Communion & Eighth Grade Confirmation receptions in May on campus. Planning Advent & Lenten retreats for students. School Supply Sale Chair: School Supply Sale Held in April to sell school supplies online for the following school year. Update class lists and contract with a reputable company who handles orders and delivery. Promote the sale to families and in turn make money for HSA projects. Senior Luncheon Monthly luncheons hosted by the church for our elderly members of the community. Food donations are needed. Each month a different grade level is assigned to “host” the luncheon. Scouting & Youth Programs at Assumption Cub Scouts (grades 1st through 5th) Boy Scouts (grades 6th through 8th) Little Flower’s Girls Club (K through 5th) Youth Group (7th & 8th Grade) Spirit Night Fundraisers Organize and market one fundraiser per quarter at a popular, local, eating establishment in order to raise money for the school based on a percentage of orders from Assumption patrons Uniform Closet/Lost and Found Sort and fold or hang gently used uniforms that are donated to the uniform closet, located near the front office. Monitor lost and found items in Jordan Hall – items unclaimed after 30 days are donated to charity. Host a summer sale before school begins. Used Book Sale Held during Catholic Schools Week (first week of February 2016). Collect & organize donated books, promote sale, obtain volunteers to work sale in which every class attends. Distribute unsold books to local charities. Veggie Challenge Vision Screening Organize volunteers to retrieve students and assist professionals with the screenings. Dates TBD.